Adult Spiritual Development Committee

Purpose

To serve as the coordinating body for religious education and related faith development activities which are supplemental to the minister’s activities for the adults of AUUC (age 18 and older). In direct coordination with the Director of Spiritual Development (DSD) and volunteer teachers, we plan and implement AUUC’s religious education/faith development activities that serve all adult members of our community.

Responsibilities

1. Develop Adult Spiritual Development Program. Create a spiritual development program that satisfies our mission to provide meaningful educational and faith development experiences so that our adults are well grounded in their UU identity and principles. This responsibility includes the following tasks:
1. Setting schedule. The goal is to preplan the number and type of courses/activities prior to the program year, in addition to being responsive to proposals for classes on an ad hoc basis.
2. Course/Activity selection. Course/activity topics or ideas may be offered from any source (e.g., DSD, committee member(s), congregation members/friends, survey responses, outside AUUC). The Adult Spiritual Development Committee will review each proposal and evaluate whether the proposed course or activity aligns with the committee’s vision and mission, is feasible, will attract participants, and will meet other program goals as developed.
3. Recruitment, training, and support of coordinators, teachers, and leaders. These activities will be coordinated by the DSD, with Adult Spiritual Development Committee member participation as needed.

2. For Structured Courses:
● Class registration. Requested by the DSD to the church administrator, with Adult Spiritual Development Committee member participation as needed.
● Class administration (including maintaining teacher schedules, supplies, attendance tracking, etc.). Coordinated by the DSD, with Adult Spiritual Development Committee member participation as needed.
● For Unstructured Offerings, such as Friday Night Films, no registration is required, and the facilitator coordinates the activity.

3. Communication and marketing. Effectively communicate the program’s key messages and market the programs within and outside of the AUUC community through a variety of internal and external communications methods, including the Sunday Order of Service, This Week emails, monthly newsletters, bulletin board, and sometimes pulpit announcements. External communications is sent to the Communications Committee for dissemination. The Adult Spiritual Development Committee will develop and/or review and approve the internal communications content.

4. Evaluation and performance measurement. Monitor the program’s quality and seek improvement. Steps include:
● Setting annual goals and measures
● Develop data collection methods, such as course-end evaluations
● Analysis and maintenance of performance data
● Performing periodic needs assessments

5. Participate in church governance. Participate, through the Adult Spiritual Development Committee Chair, in activities of the Church Council and Board to promote Adult Spiritual Development Committee interests as well as to ensure awareness of other committees’ current activities and to foster connections/collaborations.
● The Chair (or delegate) will attend Church Council meetings regularly
● The Chair (or delegate) will attend Board of Trustees (BOT) and congregational meetings as topics arise that are of interest to the Adult Spiritual Development Committee
● The DSD will prepare monthly BOT report
● The Chair, in coordination with DSD and committee members, will prepare and submit annual budget and Annual Report to Council

6. Develop policy and procedures. Prepare and maintain procedure documents to preserve institutional knowledge. These documents will be a record of methods and steps used to administer all program elements. This will include the location of follow-up notes on implementation – successes and lessons learned, and any formal evaluation results. The ASDC folder on Google Drive is the repository for committee documents.

Committee Membership

The committee will consist of 4 to 10 members. The DSD and minister are ex-officio members of the committee. Members are expected to regularly attend monthly meetings and participate in committee decision making and other activities. A committee membership term will be for one program year (July to June). The Adult Spiritual Development Committee members are expected to commit to participate for one term and may choose to renew their annual commitment as long as participation on the committee is mutually beneficial. New committee members will be recruited by the DSD, minister, or current committee members. The Adult Spiritual Development Committee, like all committees, should strive to represent the diversity found in the broader community. The committee may recruit others to assist with specific roles (e.g., teacher, coordinator of specific events) without expectation for participation in the full range of committee planning activities.

Committee Leadership

1. The Adult Spiritual Development Committee members will annually select a Chair and any other officers as needed to provide direction to accomplish our mission.
2. A member’s service as Chair is limited to two consecutive terms. The Chair will prepare the agenda for meetings and represent the committee at Council meetings. The Chair may develop subcommittees and/or appoint leaders for specific projects or ongoing activities where dedicated coordination or effort is required. All leadership resources will be transferred to the incoming Chair at the end of the incumbent Chair’s term to ensure a smooth transition of leadership.
3. The meeting facilitator and minutes recorder roles will be selected among the committee members, and may be fixed for the year or rotated for each meeting.
4. The Committee Document Handler will maintain the written processes, procedures, forms, and other documentation utilized by the committee.
5. The Publicity Handler will coordinate the many types of communications required to advertise each class and promote the Adult Spiritual Development Committee Program.
6. The Course Feedback Coordinator will collect participant and teacher feedback from all courses, analyze and summarize that feedback, and document lessons learned.

Meetings of the Committee

The committee meets monthly. The Chair or DSD can call special meetings, as needed.

Policies and Procedures

2019 P&P Word          2019 P&P PDF

In order to administer the adult spiritual development program, we have created processes, forms, and guidelines which are maintained on Google Drive under Adult Spiritual Development Committee.

The following procedure documents are included herein:
● ASDC Process for Course Proposal (ASDC-1)
● Class Cancellation Procedure (ASDC-2)
● Childcare Requirements (ASDC-3)
● Policy on Class Fees and Instructor Payment (ASDC-8)

These documents and forms, which are frequently updated, are maintained only on Google Drive for access by the committee:
● Course Proposal Form (ASDC-4)
● Course Evaluation Form (ASDC-5)
● Class Evaluations Summary Form (ASDC-6)
● Adult Teacher’s Manual (ASDC-7)