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Care in Community, Grow in Spirit, and Act for Justice
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Calendaring Reservation Form
"
*
" indicates required fields
1
Event Description
2
Event Location
3
Event Scheduling
4
Event Occurrence
5
Event Accountibility
6
Event Audience
7
Event Contact
8
Feedback
Event Request
*
Please inform us the nature of this request.
I would simply like this event added to the calendar
I would like to request physical space for this event
I would like to request a Zoom link for this event
Event Name
*
Enter the name of your/the event here.
Event Purpose
*
Enter the nature/audience of the event here.
Administrative/Internal (eg. Committee Meetings)
Congregational/External (eg. Fun Nights & Town Hall Meetings)
Personal Event (ie. this event may or may not require rental fees. Eg. Weddings, Award Ceremonies, etc.)
Online/Phone Meeting (ie. Virtual Meetings Eg. Zoom, Hangouts, Teleconference, etc.)
Is this a "Family Friendly Event"?
Yes, this is a Family Friendly Event
No, this ISN'T a Family Friendly Event
Event Format
*
In-Person at AUUC
In-Person at an Offsite Location
Virtual (Online/Remote Only)
Hybrid (Online/Remote & In-Person
Event Description
*
Please provide a brief description of your/the event, that at the very least can be reproduced for promotional purposes.
Event Location
*
Is your/the event located on and/or within AUUC Churchgrounds, does it start on AUUC churchgrounds, then move to an Offsite Location or is your/the event located completely offsite? Please indicate below where your event will be taking place. **Please hold +CTRL to select multiple locations simultaneously.
Virtual/Webinar Meeting (ie. Zoom, Google Hangouts)
Teleconference Meeting (ie. Phone)
Sanctuary
Sanctuary & Kitchen
Sanctuary, Gallery & Kitchen
Gallery & Kitchen
Gallery
Churchwide Use
AUUC Upper Level
AUUC Lower Level
AUUC Main Office
Ministerial Office
Spiritual Development Office
Anthony Room/Room 107
Nursery/Room 112
Farmer Room/Room 114
Brown Room/Room 116
Barton Room/Room 121
Seuss Room/Room 124
Darwin Room/Room 126
AUUC's Nearly Native Gardens
Churchgrounds (ie. Parking Lot/Field/Etc.)
AUUC Playgrounds
Offsite Location
Address of Offsite Location
*
If necessary, please enter the complete address of the Offsite Location.
Street Address
City
Alabama
Alaska
American Samoa
Arizona
Arkansas
California
Colorado
Connecticut
Delaware
District of Columbia
Florida
Georgia
Guam
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Louisiana
Maine
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Montana
Nebraska
Nevada
New Hampshire
New Jersey
New Mexico
New York
North Carolina
North Dakota
Northern Mariana Islands
Ohio
Oklahoma
Oregon
Pennsylvania
Puerto Rico
Rhode Island
South Carolina
South Dakota
Tennessee
Texas
Utah
U.S. Virgin Islands
Vermont
Virginia
Washington
West Virginia
Wisconsin
Wyoming
Armed Forces Americas
Armed Forces Europe
Armed Forces Pacific
State
ZIP Code
Requested/Proposed Start Date of Event
*
Enter the date which your/the event will begin here. NOTE: The calendar has been updated and now starts the week on Sundays. Please select carefully.
MM slash DD slash YYYY
Requested/Proposed Start Time of Event
*
Enter the time in which your/the event will begin here.
Hours
:
Minutes
AM
PM
AM/PM
Requested/Proposed End Time of Event
*
Enter the time in which your/the event will end here.
Hours
:
Minutes
AM
PM
AM/PM
Potential Backup Date
*
Please include a backup date, in the event things do not go as planned; ie. weather, participant fall through, etc. (If no backup date can be coordinated, restate the requested start date of the event.)
MM slash DD slash YYYY
Does This Event Reoccur?
*
Indicate if this is a recurring event.
No.
Yes, this is a reoccurring event.
Will This Event Reoccur, Indefinitely?
*
Is this the type of event that will always be on the calendar in some form of capacity? (eg. Administrative meetings, certain church events, etc.)
No.
Yes, into the foreseeable future.
How often does the event repeat?
*
(eg. Daily, Weekly, etc.)
Daily
Weekly
Monthly
Yearly
None of the above adequately describe the reoccurrence schedule the event requires.
Event Reoccurrence Description
*
Please describe below the reoccurrence schedule for the/your event as it is understood by you.
Responsible AUUC Committees
*
What AUUC Committee's oversight and/or focus does this event fall under?
Adult Spiritual Education
Board of Directors
Children's Spiritual Development
Community Events
Executive Team
Green Sanctuary
Leadership
Membership
Nearly Native Gardeners
Pastoral Care Team
Program Council
Sacred Wheel
Social Justice
Stewardship
True Accotink Colors
Other
Event Expenses
Please note all expenses incurred for this event will be billed to the committee you designate as the responsible committee. These expenses are in the likelihood the/your event would need the Congregational Administrator and/or AUUC Staff to purchase supplies and/or facilitate additional needs tied to operational costs. (eg. childcare, graphic design, T-Shirt ordering, etc.)
Event Participant Focus
*
Is this an adult focused, child-centric or family friendly event?
Adult Focused.
For Teens
Child-centric.
Family Friendly.
Event Childcare
*
Does this event require childcare? (In providing childcare all concerns regarding service provider backgrounds and budgetary issues should be addressed beforehand within your committee and/or with AUUC Staff.)
No.
Yes.
I have questions (in regards to childcare) and would like the Congregational Administrator to contact me via the contact information I've provided.
AUUC's Procedure Regarding Childcare for All AUUC Events
Please note that internally AUUC would like 'Events' to be be actions that promote growth among the community as well as among the membership, in the notion of showing that AUUC is largely a "Family-friendly" and "child-conscious" environment. With such, childcare is now a requirement. Unless an event is so limited in its audience focus that to offer childcare would be illogical. (eg. nUUers meetings, etc.) These events of limited "family-impact", although possible, are to be considered rarities. See Addendum CSDC-3 of The AUUC Policies & Procedures Manual, below for any additional concerns regarding procedural requirements.
Point of Contact's First & Last Name
*
First
Last
Contact Number
*
Please leave a phone number where you or the individual responsible for this event (and listed above) can at least be reached, if there are any questions and/or concerns.
Email Address
*
Please enter your email address or the email address of the individual responsible for this event (and listed above) can at least be reached, if there are any questions and/or concerns.
Enter Email
Confirm Email
Preferred Method of Contact
*
How would you or the individual responsible for this event prefer to be contacted?
Contact Number and/or Phone Message
Email
Any additional notes needed?
Please add here any additional items of information AUUC may need in scheduling your event, any questions and/or any concerns you may have.
Feedback
Please provide us with any feedback regarding this form, albeit positive or negative. The staff at AUUC thanks you for your assistance in making our procedures and processes the best they can possibly be.